Bylaws

Bylaws

Umpqua Valley Christian School, Roseburg, Oregon
Adopted on August 6, 1987
Amended November 2, 2000
 

Article I: Name

As declared in our articles of incorporation and in the Certificate of Incorporation issued by the State of Oregon on October 5, 1987, the name of this school shall be Umpqua Valley Christian Schools.


Article II: Purpose and Objectives

The purpose of this school is to serve the Christian community as an independent parachurch organization committed to sound Christian education, as follows:

Section 1:
Through spiritual training in daily devotion to Christ -

A. Emphasizing biblical character qualities

B. Christian life principles

Section 2:
Through a high level of academic preparation from Biblical perspective -

A. Providing a graded educational experience for kindergarten through grade twelve.

B. Providing preparation for high school graduation, meeting the various needs of students by providing vocational, general, and college preparatory programs that meet or exceed state minimum standards.

C. Maintaining the ability to operate a Biblically-sound, fundamental, academic two-year college/ Bible School.


Article III: Statement of Faith

 
Section 1:
We believed the Scriptures of the Old and New Testaments to be the complete and inspired Word of God without error in the original writing, and that they are of supreme and final authority in faith and life (II Tim. 3:16, II Peter 1:21).

Section 2:
We believe in one God, eternally existing in three persons: Father, Son, and the Holy Spirit (Deut. 6:4, Matt. 28:19, John 1:1, John 14:16, Phil. 2:6-11).

Section 3:
We believe that Jesus Christ was conceived by the Holt Spirit, born of the virgin Mary, and is true God and true man (Matt. 1:18, 1 Tim. 3:16).

Section 4:
We believe that man was created in the image of God; that he sinned, causing not only physical death but also spiritual death which is separation from God; that all human beings are born with a sinful nature (Gen. 1:27, Gen. 3:17-19, Rom. 5:12).

Section 5:
We believe that the Lord Jesus Christ died for our sins, according to the Scriptures, in our place and that all who believe in Him are saved because of His shed blood (John 3:16, Rom. 5:8, Rom. 10:9-10, I Cor. 15:3-4).

Section 6:
We believe that all who receive by faith the Lord Jesus Christ are born again of the Holy Spirit and thereby become children of God (John 1:12-13, John 3:6, Gal. 3:26).

Section 7:
We believe that Jesus arose bodily from the dead, that He ascended into heaven and is now living there for us, our High Priest and Advocate (Matt. 18:5-6, Acts 1:2, Heb. 4:14-16, 1 John 2:1).

Section 8:
We believe in the blessed hope, that Jesus Christ Himself will soon return for us. The believers who have died shall be resurrected and those who are alive shall join them in meeting Him at the rapture (Tit. 2:13, 1 Thes. 4:13-18, John 14:3).

Section 9:
We believe that the nonbelievers shall be resurrected to face judgment and shall be eternally punished (Rev. 20:5-7, 11-15).


Article IV: Officers

 
Section 1:
The officers of this school shall consist of the administration and a school board.

Section 2:
Each officer of this school, with the exception of the administration, shall serve in the office for term of three years, unless such service is terminated by resignation, death, or dismissal. Any board member is eligible to be considered for a second successive three-year term. After a second term on the board, the board member shall step down from service for at least a full year before becoming eligible again for the board.

Section 3:
The board shall organize itself to have a chairman, secretary, treasurer, and the following standing committees:

A. Budget and finance

B. By-Laws and Policy

C. Scholarships (screening and funding)

D. Public relations (including parent communications)

E. Curriculum

F. Maintenance

Section 4:
Board Members must meet the following qualifications before being considered for a position on the Umpqua Valley Christian Schools Board:

A. Be in the experience of salvation.

B. Agree with the Umpqua Valley Christian Schools Statement of Faith.

C. Be a member in good standing in a local church.

D. Have a commitment to Christian day school education based on Christian principles, rather than simply as an alternative to public education.

E. Have all his or her school age children enrolled in Umpqua Valley Christian Schools or State Side Home Study, unless they have children with special needs which cannot be accommodated by Umpqua Valley Christian Schools. Must have had children in Umpqua Valley Christian Schools for at least one full school year. Must indicate evidence of support and/or involvement in Christian education if he/she does not have children of eligible school age.

F. Be willing to take an active role in the school boards work load.

G. Must sign and return a letter affirming these qualifications and his or her commitment.

Section 5:
The Election of the new board members shall then follow this procedure:

A. The Umpqua Valley Christian Schools Board shall consist of seven members, to be elected by the school board and referred to the parents, to be confirmed by an 85% approval of votes received by students parents. Members shall serve a three year rotating term. Following their first three-year term, members may serve a second consecutive three-year term if reconfirmed by an 85% approval of votes received by students parents.

B. The Umpqua Valley Christian Schools Board will act as the nominating committee for the new board members, or will appoint an ad hoc committee from within the board.

C. A slate of nominees will be published no later than two weeks prior to the election. Parents nominations will be accepted through April 1, subject to meeting the Umpqua Valley Christian Schools board member qualifications and commitment.

D. A confirmation vote by ballot will at a scheduled parent meeting prior to June 1, by the parents of Umpqua Valley Christian Schools students. Results will be published in the following weekly newsletter.

E. Official Umpqua Valley Christian Schools Board terms will begin July 1, and end June 30 of the appropriate year. New members are advised to attend the June board meeting before becoming voting members in July.


Article V: Selection of Superintendent/Principal and Staff


Section 1: Hiring
A. The superintendent/ principal shall be selected and hired by the school board. The superintendent/ principal of this school shall be a person who has been called of God and who is well-trained for his/her position.

B. The chairman of the school board shall be made aware of any changes or additions of teaching positions for initial recommendations and placement of teachers.

C. The superintendent/ principal will do the initial screening.

D. Selected individuals will be interviewed by the school board.

E. The superintendent/ principal and the school board will make the final selection.

F. The superintendent/ principal has the responsibility of informing the individual of the final decision.

Section 2: Teacher Qualifications

A. Applicant must have a minimum of a Bachelors Degree and be certified or willing to complete requirements for teacher certification with Association of Christian Schools International.

B. Applicant must be a born-again Christian and exhibit Christian character and conduct.

C. Applicant must have a love for children and be able to meet the needs of their particular students.

D. Applicant must support the teachings, beliefs, and standards of Gods Word and communicate these to our students.


Article VI: Duties of Officers


Section 1: Duties of Superintendent/Principal
The superintendent/principal shall faithfully perform the day to day administrative duties of his/her office and oversee the teaching staff. He/she shall be an ex-officio member of the school board and of its auxiliary organizations.

Section 2: Duties of the School Board
The school board shall act as and in all respects shall be the board of directors of this corporation and shall hold regular monthly business meetings. The school board shall establish the policies, plan the general program and supervise the activities of the school through standing and special committees and auxiliary organizations. The school board shall inform and instruct all committees as to their duties. The school board shall follow Roberts Rules of Order for all of its meetings unless other rules have been adopted.

Section 3: Duties of the School Board Chairman
The chairman of the school board shall preside at all meetings of the board and shall oversee all activities of the committees of the board. In the absence of the chairman, at any given meeting, the board shall select a chairman to preside.

Section 4: Duties of the School Board Secretary
It will be the duty of the secretary of the board to keep a complete record of the board meetings, in record books provided by the school, which shall be the property of the school, and to write any correspondence required by the board.

Section 5: Duties of the Treasurer
The general treasurer shall pay by check all salaries. He/she shall also pay by check all bills which have been approved by the finance committee. The treasurer shall present to the board each month, an itemized report of receipts and disbursements showing the actual financial condition of the school. He/she shall present the books to the finance committee to be audited annually. He/she shall immediately deliver to his/her successor all books and records pertaining to his/her office.

Section 6: Duties of Budget & Finance Committee
It shall be the duty of the budget & finance committee to present to the board for its approval, an itemized budget of school expenses. It shall recommend to the board the bank where the funds of the school shall be deposited. It shall be responsible for auditing all financial records of the school annually and see that a written report is made to the school. This committee shall promote the raising of funds for any special project outside the budget as may be approved by the school board. Bills shall be authorized by this committee before payment is made. This committee may select a financial records secretary or recommend a bookkeeper as needed.

Section 7: Duties of Organization and Policies Committee
Before God and with His direction the organization and policies committee shall submit proposals for by-laws changes, and operational policies to the school board of Umpqua Valley Christian Schools.

Section 8: Duties of Scholarship Committee
Money for scholarships shall be raised by the scholarship committee which shall establish guidelines for the distribution of funds, evaluate scholarship applications, and make recommendations for the distribution of funds.

Section 9: Duties of Public Relations
The public relations committee shall promote the school and its activities to the school families, the host church and the community.

Section 10: Duties of the Curriculum Committee
The curriculum committee shall evaluate the planned activities for courses of study, textbooks and media in keeping with Umpqua Valley Christian Schools goals and objectives for spiritual and educational training and make recommendations to the school board for additions or changes in school curriculum.

Section 11: Duties of the Building and Properties Committee
It shall be the duty of the building and properties committee to maintain the school property in good repair and to make needed improvements as authorized by the school board. It shall recommend to the board such employees as needed to maintain the property at a salary determined in conjunction with the finance committee and approved by the board. They shall have charge of the real and personal property of the school, but shall not sell, mortgage, or otherwise encumber the real estate or other property of the school without the consent of the school board.

Section 12: Duties of the Financial Records Secretary
The financial records secretary shall keep an account of each contributor, showing contributions received for each fund. He/she will provide each contributor with offering envelopes. He/she shall immediately deliver to his/her successor all books and records in his/her possession. He/she shall keep an itemized record of amounts received for respective funds monthly. He/she shall receive all gifts to the school, and with the treasure, count all money. He/she shall deposit same in the bank designated by the board. He/she shall be bonded by the school.

Section 13: Relationship of Committees to the School Board
All committees shall be advisory to the school board and may include non-board members. No committee or auxiliary organization shall encumber the school in any way without the express authorization of the school board.


Article VII: Auxiliary Organizations

 
Section 1:
All officers of auxiliary organizations shall be elected by their respective organizations.
 
Section 2:
The by-laws of any auxiliary organization shall not conflict with the by-laws of the school.

Section 3:
Meetings of auxiliary organization shall not conflict with the meetings of the school and shall be under the guidance of the superintendent/ principal and the school board.

Section 4:
All organizations of the school must be approved by the school board.


Article VIII: The School Year

The fiscal year of the school shall begin on the 15th day of August and closes the 14th day of August, the following year.
 

Article IX

These by-laws may be amended at any regular or called parents meeting of the school by a two-thirds (2/3) vote of members present provided that a written notice of the proposed amendment has been published and distributed to the parents two weeks prior to such a meeting.